Employers in Napa, Solano and Sonoma Counties directly affected by the earthquake may request up to a 60-day extension of time from the EDD

Employers in Napa, Solano and Sonoma Counties directly affected by the earthquake may request up to a 60-day extension of time from the EDD to file their state payroll reports and/or deposit state payroll taxes without penalty or interest. This extension may be granted under Section 1111.5 of the California Unemployment Insurance Code (CUIC). Written request for extension must be received within 60 days from the original delinquent date of the payment or return to file/pay.

Requests for Extension to Report and Pay
State payroll taxes include Unemployment Insurance (UI), Employment Training Tax (ETT), State Disability Insurance (SDI) (includes Paid Family Leave), and California Personal Income Tax (PIT). To request an extension, employers must send a letter to EDD specifically requesting an extension of time under Section 1111.5 of the CUIC, along with the previously unfiled report(s) and payment(s). The letter must also provide detailed information as to why the report or payment could not be submitted in a timely manner.

Employers should mail the letter and tax report or payment to the address specified on their filing form:

Employment Development Department
P.O. Box 989071
West Sacramento, CA 95798

———————————————————————————————————————————————-

SAMPLE LETTER:

Employment Development Department
P.O. Box 989071
West Sacramento, CA 95798

RE: Request for Extension to Report and Pay

Employer Account ID
Name of Business
Address
City, State Zip

To Whom it May Concern:

I am writing to request and extension to file my state payroll reports and/or deposit state payroll taxes without penalty or interest. My business (Name of Business) is located in (Name of County Napa, Solano, Sonoma) County and has been directly affected by the earthquake – which has been declared a State of Emergency.

My Employer Account ID is…

Please send communications to (address) as I can no longer to receive mail at my business.

Thank you,

First and Last Name
Phone Number

Enc. Tax report or payment

——————————————————————————————————————————————–

If an employer has already been charged a late filing or payment penalty that he/she believes may qualify for this extension, the employer should send a written request to:

Employment Development Department
P.O. Box 826880
Sacramento, CA 94246-0001

Reconstructing Payroll Records
If employer payroll records were lost or destroyed due to a disaster, it will be necessary to reconstruct the records in order to file any quarterly and/or year end payroll tax reports due and not yet submitted. It will also be necessary to determine and remit any payroll taxes due. If information is not available to determine the exact wages paid, employers may make reasonable estimates based on the best information available. EDD can provide employers with copies of previously filed reports which may serve as a basis for their estimates. For further information or to request copies of previously filed reports, call the EDD Taxpayer Assistance Center at (888) 745-3886.

For further information, call the EDD Taxpayer Assistance Center at 1-888-745-3886 or visit your local Employment Tax Office.

Source: State of California Employment Development Department

2014 © Copyright Payroll Masters

This document has been provided for informational purposes only and is not intended and should not be construed to constitute legal advice. Please contact your employment attorney in connection with any fact-specific situation in which you intend to take significant employment action. Readers agree that they will not hold Payroll Masters in indemnity and Payroll Masters assumes no liability. Payroll Masters is not engaged in rendering legal or accounting services. Therefore, Payroll Masters assumes no responsibility for claims arising from the use or implementation of the above information. 

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